Celebrating Together: Creative Ways to Include Elderly Loved Ones in Your Events

At Innovative Catering Concepts and The Forum Event Center, we believe that every celebration should be shared—and that includes the ones who’ve paved the way for us. Whether it's a milestone birthday, wedding, anniversary, or holiday gathering, including elderly loved ones in a meaningful and thoughtful way not only honors their presence but creates cherished, multigenerational memories.

Here are some creative and compassionate ways to make sure your older guests feel comfortable, connected, and celebrated:

1. Create a Comfortable Viewing & Seating Area

Designate a cozy, accessible area with comfortable seating, a clear view of the action, and easy access to restrooms. Consider offering padded chairs, footrests, and lap blankets for longer events. If mobility is a concern, position them near entrances and exits for convenience.

2. Incorporate Memory Tables or Story Stations

Set up a “Legacy Table” that highlights photos, keepsakes, and mementos from their lives. You can even invite them to share short stories or wisdom that’s printed on keepsake cards for guests to take home—a beautiful nod to their experience and legacy.

3. Offer Soft, Senior-Friendly Menu Options

Work with our catering team to include dishes tailored to specific dietary needs—low-sodium, soft-textured, or allergy-conscious. Make it elegant and flavorful, so no one feels like they’re eating “special food”—just good food.

4. Facilitate Virtual Attendance for Homebound Loved Ones

For those who can’t attend in person, arrange a livestream or video call during the event. Set up a dedicated screen or mobile setup so they can be part of the celebration in real time—and even be acknowledged during a toast or speech.

5. Include Them in the Program

Invite them to share a toast, blessing, or a few words if they’re comfortable. Their voice adds meaning, and their presence on the agenda ensures they’re more than just guests—they’re part of the story.

6. Capture Generational Moments

Hire a photographer to take family portraits across generations. Create opportunities for candid moments like grandparent/grandchild dances, storytelling corners, or seated interviews that can be captured on video.

7. Provide Quiet Zones

Sometimes the energy of a party can be overwhelming. Set up a nearby lounge area or “quiet zone” where they can relax, recharge, and still feel part of the event without all the stimulation.

8. Be Mindful of Lighting, Sound, and Signage

Good lighting helps with visibility, clear signage supports independence, and controlled sound levels make it easier to enjoy the program without strain. Our team at The Forum Event Center can help adjust the environment to accommodate these needs seamlessly.

The Forum Event Center is proud to host inclusive, thoughtful events that celebrate all generations. Let us help you craft an unforgettable experience that honors the past, embraces the present, and inspires the future—where everyone feels seen, valued, and part of the celebration.

Ready to plan your next event? Contact us today to learn more about our custom catering and accessibility solutions.